Prompt Templates

You are a [YOUR_ROLE] at [COMPANY]. A client/colleague sent the following email:

"[ORIGINAL_EMAIL]"

Write a professional response that:
1. Acknowledges their specific point or question
2. Provides a clear, actionable answer
3. Includes a next step or call to action
4. Stays under 200 words

Tone: [TONE — warm/formal/direct]
Do not use generic phrases like "I hope this email finds you well."

You are a sales representative for [COMPANY], which offers [PRODUCT].

Write a cold outreach email to a [TARGET_ROLE]. Reference this specific pain point: [PAIN_POINT].

Rules:
- Under 150 words
- No salesy language or exclamation marks
- End with a low-pressure question, not a hard ask
- First line must hook them with a relevant insight
- Tone: professional, helpful, human

Here are rough notes from a meeting about [TOPIC]:

"[NOTES]"

Create a clean meeting summary with these sections:
1. KEY DECISIONS: What was decided? List each clearly.
2. ACTION ITEMS: Task description, Owner, Deadline, Priority (High/Medium/Low)
3. OPEN QUESTIONS: Unresolved items needing follow-up
4. NEXT MEETING: Suggested agenda items

Format: Bullet points. Concise. One page maximum.
If ownership of an action item is unclear, mark as [OWNER TBD].

Create a [DURATION]-minute meeting agenda.

Attendees: [ATTENDEES]
Topic: [TOPIC]
Goals: [GOALS]

Include time allocations for each item. Reserve 5 minutes for introductions and 5 minutes for wrap-up/next steps. Suggest 2-3 discussion questions for the most important agenda item.

Summarize this document for a C-level executive audience:

"[DOCUMENT_CONTENT]"

Include:
1. ONE-PARAGRAPH SUMMARY (under 100 words): What is this about?
2. KEY FINDINGS: The 3-5 most important facts or decisions
3. BUSINESS IMPACT: What does this mean for the company?
4. RECOMMENDED ACTIONS: 2-3 specific next steps
5. RED FLAGS: Anything concerning or requiring immediate attention

Use plain business language. Bold key figures and dates.
Do not add information not in the original document.

Create a standard operating procedure for [PROCESS_NAME].

Here is how we currently do it: "[CURRENT_PROCESS]"

Format:
- Purpose: Why this process exists
- Scope: Who this applies to
- Required Tools/Access
- Step-by-Step Instructions (numbered)
- Common Errors & Troubleshooting
- Approval/Review section

Write it so a new employee with zero prior knowledge could follow it perfectly.
Tone: clear, instructional, no jargon.

Draft an invoice reminder for human review using only these supplied facts:

Customer: [CUSTOMER_NAME]
Invoice number: [INVOICE_NUMBER]
Amount and currency: [AMOUNT]
Due date: [DUE_DATE]
Known payment status: [PAYMENT_STATUS]
Approved payment instructions or contact route: [PAYMENT_INSTRUCTIONS]
Tone: [TONE — warm/formal/direct]

Requirements:
1. State the invoice number, amount, and due date clearly
2. Describe the payment status exactly as supplied
3. Ask the customer to disregard the reminder if payment has already been sent
4. Give only the approved payment or contact instructions above
5. Keep the message under 160 words

Do not invent late fees, legal consequences, account status, previous reminders, or proof that payment is missing. Mark any missing fact as [VERIFY] instead of guessing. Return a draft only; do not claim it was sent.

Prepare a client proposal draft from the information below.

Client: [CLIENT]
Confirmed need or goal: [CLIENT_NEED]
Proposed solution: [PROPOSED_SOLUTION]
Scope: [SCOPE]
Deliverables: [DELIVERABLES]
Approved timeline: [TIMELINE]
Approved pricing and terms: [PRICING]
Exclusions or dependencies: [EXCLUSIONS]
Approved evidence, examples, or case studies: [PROOF]

Structure:
1. Executive summary
2. Understanding of the client need
3. Proposed approach and deliverables
4. Timeline and responsibilities
5. Pricing and commercial terms
6. Assumptions, exclusions, and open questions
7. Proposed next step

Use plain, specific language. Do not invent results, testimonials, capabilities, prices, discounts, deadlines, or commitments. Put [VERIFY] beside missing or ambiguous terms. Return a draft for commercial and legal review, not an accepted agreement.

You are a customer support specialist for [COMPANY].

A customer wrote: "[COMPLAINT]"
Our relevant policy: [POLICY]

Write a response that:
1. Acknowledges their frustration specifically (not generic sympathy)
2. Explains what happened honestly
3. Offers a concrete solution
4. Includes a goodwill gesture if appropriate

Under 200 words. Tone: empathetic, solution-oriented, professional.
Never blame the customer. Never make promises we cannot keep.

A customer left this [REVIEW_TYPE — positive/negative/mixed] review:

"[REVIEW_TEXT]"

Write a public response that:
- Thanks them for feedback
- Addresses any specific concerns raised
- Reinforces our brand values
- For negative reviews: acknowledges the issue, offers to resolve privately

Under 100 words. Tone: genuine, professional, never defensive.

You are a market research analyst in [INDUSTRY].

Analyze [COMPETITOR] compared to [OUR_COMPANY].

Evaluate:
1. Product/service offering — what do they sell and to whom?
2. Pricing model — how do they charge?
3. Market positioning — unique value proposition?
4. Strengths — where do they outperform us?
5. Weaknesses — where are their gaps?
6. Recent moves — new products, partnerships, strategy changes?

Format: Structured report with headers. Include a comparison table at the end.
Clearly distinguish facts from inferences. Flag where I should verify.

Write a LinkedIn post about [TOPIC] for [AUDIENCE].

Key message: [KEY_MESSAGE]

Rules:
- Hook in the first line (make people stop scrolling)
- Short paragraphs (1-2 sentences each)
- End with a question to encourage comments
- 150-200 words
- No hashtags in body — add 3-5 at the end
- Tone: authentic, insightful, not preachy

Create a detailed outline for a blog post titled "[TITLE]".

Target audience: [AUDIENCE]
Cover these topics: [KEY_TOPICS]

Include:
- Engaging introduction angle
- 4-6 main sections with sub-points
- Data points or examples to include in each section
- Conclusion with call to action
- Target length: 1,500 words

Here is a blog post/article:

"[SOURCE_CONTENT]"

Repurpose into:
1. LinkedIn post (200 words, professional, ends with question)
2. X/Twitter thread (5 tweets, punchy, standalone insights)
3. Newsletter blurb (100 words, teaser that drives clicks)

Brand voice: [BRAND_VOICE]
Each piece should work standalone — no "as I wrote in my blog" references.